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25 Registers use in police station 

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25 Registers use in police station 

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. Rule 22.47 22.47. Register No. I. - The orders regarding the First Information Report Register are contained in rule 24.5 and regarding the Petty Offences Register in rule 24.9. 

Rule 22.48 22.48. Register No. II. - (1) The Daily Diary shall be maintained in accordance with section 44 of the Police Act. It shall be in Form 22.48(1) and shall be maintained by means of carbon copying process. There shall be two copies. One will remain in the police station register and the other shall be despatched to a Gazetted Officer to be designated by the Superintendent of Police or to the Superintendent of Police himself every day at the hour fixed in this behalf. Shortly before the close of each quarter, books containing the proper number of pages for the ensuing three months shall be issued to police stations by the Superintendent. The Superintendent shall fix the hours at which station diaries shall be daily closed with reference to the hour of despatch of the post or messenger. (2) All entries in the station diary shall be made by the officer in charge of the police station or by the station clerk. Literate officers making a report shall read the report recorded and append their signatures. Every matter recorded in such diary shall be so recorded as soon as possible; each separate entry shall be numbered and the hour at which it was made shall commence each such entry. If the hour at which the information, or otherwise, containing such entries reaches the police station differs from the hour at which such entry was made, both hours shall be stated. As soon as entry has been made in the diary, a line shall be drawn across the page immediately below it. (3) The opening entry each day shall give the name of each person in custody, the offence of which he is accused, and the date and hour of his arrest, the name of each accused person at large on bail or recognizance and the date of his release on such security. The last entry each day shall show (a) the balance of cash in hand as shown in the cash account, and (b) the balance of the cattle-pound account.

Rule 22.49 22.49. - Matters to be entered in Register No. II - The following matters shall, amongst others, be entered :- (a) The number and description of cattle seized in connection with cases or on suspicion with a reference to the case or report. (b) The day, hour and purpose of visits to the police station of persons registered under the Criminal Tribes Act and of convicts released under the Remission Rules or under section 565, Code of Criminal Procedure, together with the names of such persons. (c) The hour of arrival and departure on duty at or from a police station of all enrolled police officers of whatever rank, whether posted at the police station or elsewhere, with a statement of the nature of their duty. This entry shall be made immediately on arrival or prior to the departure of the officer concerned and shall be attested by the latter personally by signature or seal. Note. - The term Police Station will include all places such as Police Lines and Police Posts where Register No. II is maintained. (d) Every police officer of or above the rank of head constable, when returning from duty other than an investigation in which case diaries are submitted, shall have an entry made in the daily diary by the station clerk or his assistant showing the places he has visited and the duties performed by him during his absence from the police station. (e) All admission to and releases from the cattle pound with the amounts of fines realised. (f) The hour of receipt and despatch of all communications, property, cash, etc., giving reference to the number in the correspondence register. Note. - The word ‘‘communications’’ shall be taken to include the reports required by Police Rule 25.57(2)(ii) and Police Rule 27.1(1)(ii), to be sent to Panchayats. (g) Information of the commission of non-cognizable offences (rule 24.3) including reports of enmities likely to lead to a breach of the peace (rule 23.32); visits of chaukidars to police stations [rule 21.3(4)] and demands by the police of one jurisdiction for assistance in extradition cases from the police of another jurisdiction [rule 26.10(7)]. (h) All arrivals at, and dispatches from, the police station of persons in custody, and all admissions to, and removals from, the police station lock-ups, whether temporary or otherwise, the exact hour being given in every case. (i) The hour and date of receipt and (separately) or service or execution of each process; and hour and date of return made to such process. (j) The report regarding property in the store-room required by rules 22.15 and 22.18(2). (k) The report regarding excess of expenditure over the permanent advance as required by rule 22.71. (l) The entrance of persons, by permission, into a tahsil treasury after office hours. (m) The deposit in, or removal from, the post office safe in the Police Station of any article whatsoever the exact hour being given in every case. Note. - Every such entry shall contain detail of the article deposited or removed and shall be signed by the Sub or Branch Postmaster effecting the deposit or removal. (n) A reference to every information relating to the commission of a cognizable offence, and action is taken under section 157, Code of Criminal Procedure, the number and date of the first information report submitted. Note. - In case where the information relates to the commission of cognizable offence triable by a Panchayat, mention shall also be made in the Daily Diary of the measures taken to sen
copy of the first information report to the Panchayat concerned as required by Police Rule 24.5(2). (o) In Monday’s diary a list shall be given of all papers pending for over a week. Rule 22.50 22.50 Punishment for making false entry. - Any police officer who enters or causes to be entered in the daily diary a report which he knows, or has reason to believe, to be untrue, whether he has or has not been directed to make such entry by a superior officer, shall ordinarily be dismissed from service. A copy of this rule and also a copy of the following certificate shall be affixed to the cover of the daily diary in every police station or post and in lines. ‘‘Certified that this register contains - leaves in duplicate. No page should be removed from it. Wrong entries, if any, should be scored out by means of single line and initialed by a Senior Police Officer, in no case should any such entry be mutilated or rendered illegible nor should paper be pasted over it.’’ Rule 22.51 22.51. Destruction of daily diaries. - Daily diaries may be destroyed two years after the date of the last entry. 

Rule 22.52 22.52. Copies of certain entries to be sent to orderly head constable. - (1) A copy of extract of the relevant portions of every entry in the daily diary relating to the arrival or departure report of any police officer posted to, or transferred from, the police station or a post subordinate thereto, shall be sent without delay to the orderly head constable. Copies of the reports of the deaths, admission to and discharge from hospital of police officer attached to the police station, or its subordinate posts, shall be similarly sent. (2) All copies required to be made of entries in the daily diary by this or any other rule shall be made at the time of original entry by means of the carbon copying process, as many sheets of paper being inserted under carbon paper as may be required.

 Rule 22.53 22.53. Register No. III. - Part I. - All standing orders by the Inspector- General, Deputy Inspector-General or Superintendent shall be entered in a file book which shall be of the size of a quarter sheet of country paper. These standing orders shall be continuous for five years and the file shall be indexed. These orders will be checked annually in accordance with rule 14.55. Part II. - In each police station an annual file shall be maintained of all circular and other orders issued for the instruction and guidance of the police and not being standing orders or orders on which a reply is returned in original. Each paper before being placed on this file shall receive a registration number in the correspondence register, where the subject and the fact of its being placed in the file shall be noted. These files shall be destroyed after two years. 

Rule 22.54 22.54. Register No. IV. Absconders and deserters. - In addition to the list of all proclaimed offenders to be hung up in the office and on the notice-board of police stations in accordance with rule 23.25, the register of absconders shall be maintained in the following parts:- Part I. - In Form 22.54(a) containing the names of all absconders in cases registered in the home police station. Part II. - In Form 22.54(a) containing the names of absconders in cases registered in other police stations, but resident of or likely to visit the home police station. Note. - All entries regarding residents of the home police station shall be made in red ink. Part III. - List of deserters from the army, in Form 26.16(6)

Part IV. - A list in Form 22.54(b) of all absconding members of registered criminal tribes resident of the police station or who were originally registered at the police station. In this connection see rule 23.24(3). As soon as an absconder has been proclaimed under section 87, Code of Criminal Procedure, his name shall also be entered among the proclaimed offenders in Part I of Register No. X. 

Rule 22.55 22.55. Register No. V. - The correspondence register shall be maintained in two parts in Form 22.55. Each part shall contain 400 pages. (1) In Part I shall be entered a brief abstract of all reports and orders received at the police station and of all letters and replies despatched which are not entered in any other book. (2) When any entry is made in the receipt columns the corresponding despatch column shall be left blank for the reply and vice versa. This register is a receipt and despatch register and is not meant as a record of the full correspondence. Correspondence received and not meant to be forwarded or returned shall be filed in monthly files. These shall be destroyed after two years. (3) In Part II the receipt and return of processes shall be entered. Processes include- (a) Summonses to appear or to produce. (b) Warrants of arrests. (c) Search warrants. (d) Orders of proclamation, attachment, injunction or otherwise under sections 87, 88, 95, 99, 133, 140, 143, 144 and 145, Code of Criminal Procedure. Warrants in all non-cognizable criminal cases and summonses in non-cognizable criminal cases in which Government is the complainant are served through the police. On the last day in each month a statement giving the following information shall be entered in the daily diary and sidelined in red ink:- (a) The number of warrants remaining un-executed at the end of the previous month, received and executed during the current month and remaining unexecuted at the end of it. (b) Similar information regarding summonses in cognizable and non- cognizable cases. (c) Similar information regarding other processes. At the end of the year any statistics required shall be compiled from such entries in the daily diary. Rule 22.56 22.56. Register No. VI. - This register shall be divided into four parts :- Part I. - List of character rolls of applicants for Government service verified by the police in Form 22.56(1). Part II. - List of persons on security in form 27.16(6). Note. - Particulars of arrest under section 109, Code of Criminal Procedure, of persons who are residents of another police station shall be entered in red ink and given a separate serial number, the form being completed when the result of the case is intimated by the persecuting agency. Part III. - Carbon copies of all reports submitted for action under the Indian Penal Code and Criminal Procedure Code or local and special laws such as prosecutions under section 182, Indian Penal Code, preventive security under the

 Criminal Procedure Code or action against village officials under the Punjab Laws Act when no first information report or charge-sheet is submitted. Part IV. - Carbon copies of reports of investigation into accidental deaths of human beings in which forms 25.35(1) A, B and C, are submitted. A yearly index will be maintained for this part. This register may be destroyed seven years after the date of the last entry.

 Rule 22.57 22.57. Register No. VII. - (1) The cattle-pound register is printed and supplied by the local bodies concerned and is divided into two parts:- Part I. - The register of impounded cattle. Part II. - The cash account. (2) A book of receipts is also supplied to the pound-keeper who shall give a receipt to ever seizure or to his agent who brings cattle to the pound. The instructions contained in rule 22.20 and in the extracts from the District Board Account Code, 1926, Appendix 22.20, shall be strictly followed in maintaining these registers. 

Rule 22.58 22.58. - Register Nos. VIII(A) and (B). - Register VIII(A) - Adult Criminal Tribes Register. - This register shall be maintained in Form 22.58(A) for all adult members of criminal tribes whose registration has been ordered under section 4 of Act VI of 1924. In the cases of those members concerning whom a further notification has issued under section 10 of the Act, a note to this effect will be entered in column 10 of the form. Column 7 will be left blank except in the case of those persons whose restriction has been ordered under section 11 of the Act. As history sheets are not usually maintained for registered members of criminal tribes it is essential that as much information as possible concerning each member should be mentioned in column 10. The register shall be maintained in as many parts as there are tribes and further sub-divided into sub-parts according to residence under rule 23.28. Care must be taken to allow a sufficient number of blank sheets at the end of each sub-part for persons whose registration may have to be effected after the preparation of the register has been completed. Register VIII-B - Register of male children of members of criminal tribes. - This register shall be maintained by tribes in Form 22.58(B) for male children under 12 years in the case of wandering tribes and under 18 years in the case of settled tribes notified as criminal under section 3 of Act VI of 1924. Sons of both exempted and registered members of criminal tribes shall be entered in this register as soon as their birth is reported and intimation sent to the Superintendent of Police at headquarters to enable an entry also to be made in the make juveniles register maintained in English in Form 22.58(C), in the District Police Office. Officers in charge of the police stations will report to the Superintendent particulars of male children who attain the age of 12 years in the case of wandering tribes and 18 years in the case of settled tribes with a view to their registration and entry in the Adult Criminal Tribes Register. Such registration shall not, however, be carried out in the case of privileged persons as defined in rule 4 of the rules made under the Criminal Tribes Act (VI of 1924). 

Rule 22.59 22.59. Register No. IX, the Village Crime Register. - (1) This register shall be maintained in five parts as follows :- Part I. - Notes on the village community containing the particulars required by Form 22.59(1)A. Part II. - The crime register, in Form 22.59(1)(B). Cognizable cases decided by

Panchayats shall be entered in Parts II and IV of this register as cases dealt with direct by magistrates. Part III. - Cases tracted to the village in Form 22.59(1)C. The term ‘‘cases tracted to the village,’’ as used above, shall be held to include only cognizable cases under Chapter XVII, Indian Penal Code, in which strong suspicion rested on any resident of the village whether the case occurred in the village itself or not. When a case under Chapter XVII remains untraced or fails in court the necessary entry in this register should never be omitted. Information Sheets, Book XII-A [Form 23.17(3)] will also provide valuable material for making this important register complete. In combination with the conviction register it should be used as an index to the criminals of the ilaqa. A separate entry shall be made for each suspect with a separate serial number. When a person is again suspected, the fresh entry shall bear the same serial number as the previous suspicion and the number of suspicion shall be entered below it, in the form of a fraction similar to the system of numbering used in Part V of Register No. IX. Part III-A. - Visits to the village of persons of doubtful character, i.e. - (i) persons whose history sheets are on record on Bundle A; (ii) persons established through information sheets (strangers’ roll) to be of doubtful character either by reason of having been suspected or convicted of offences in respect of which entries are required to be made in Part III or Part V of their home police station or for other adequate reasons; (iii) persons arrested in the village under section 55/109, C.P.C. Provided that no entry shall be made unless the persons concerned are placed on security. Note. - This provision will not apply in cases where particulars of the person concerned would otherwise normally be entered by virtue of (i) and (ii) above. Part IV. - Notes on crime in the village (confidential) in Form 22.59(1)D. Part V. - The Conviction Register, in Form 22.59(1)E. Note. - Before proceeding to the scene of an offence Investigating Officers should take down in a note-book all the information from parts II, III and III-A of the Village Crime Register which is likely to be of assistance to them in their investigation. (2) Parts I, II, III and III-A shall be loosely bound together in a cover of standard pattern for each village or group of villages. When a group of closely allied villages is combined in one volume, separate pages in each part shall be allotted to each village. The prescribed cover for the village crime note-book is obtainable from the Controller, Printing and Stationery Department, Punjab. (3) An alphabetical list of all convicts belonging to any town or village shall be bound up with Parts I to III of the village crime register concerned and shall be kept up-to-date from the conviction register. (4) Each part in each volume shall be paged. The cover shall bear clearly on the outside the name of the village or villages to which it relates. The binding edges of the pages and of the cover shall be punched with two eyelet holes before issue from the office of the Superintendent of Police and tape shall be provided, so that the volumes may be neatly kept at all times, but may be easily opened for the insertion of extra pages where necessary. Additional pages shall be given the same number as the page they follow and distinguished by consecutive letters of the alphabet. (5) Part IV shall be kept in separate volumes corresponding to the volumes of Parts I to III, but shall be treated as confidential and shall remain in the personal custody of the officer in charge of the police station. Matters to be entered are detailed in rule 23.15.
(6) The whole of the Village Crime Register Parts I to V, is an unpublished official record relating to affairs of State and is privileged under section 123, Indian Evidence Act. No part of the register may be shown to, nor may any copy or extract therefrom or any information derived therefrom be given to any person not entitled by his official position to obtain such information. 

Rule 22.60 22.60. The conviction register. - (1) Part V of the Village Crime Register shall be maintained as a separate register, in volumes of not more than 100 pages each, known as the Conviction Register. Entries shall be made by the officer in charge of the police station personally or, under his special or general orders, by such one of his subordinates as writes the best hand. Entries in this register shall be confined to the offences mentioned in rule 27.29. (2) The conviction register is a permanent record of the crime and criminals of each village and of previous convictions, and is to a great extent the basis for the preparation of history sheets and other measures of surveillance. (3) On the first page of each volume of the register shall be entered in alphabetical order a list of the towns and villages of the jurisdiction, the conviction records of which are contained in such volume. The serial number of each town and village shall be entered to the left and a reference to the pages allotted to it to the right. At the end of the last volume of the register pages shall be allotted for the names of convicts, whose residence cannot be traced or who are residents of places outside British India, but who commonly frequent the jurisdiction of the police station. So far as may be possible every conviction required to be entered in the register shall be entered in the pages allotted to the town or village in which the convict ordinarily resides. In all cases of conviction in an offence on the railway the letter ‘‘R’’ in red ink shall be entered in the remarks column of the entry in the conviction register. Information regarding the conviction shall also be sent by the Superintendent of Police to the Assistant Inspector-General, Government Railway Police, for the use of the railway police Central Investigation Agency. All subsequent convictions of the offender shall also be communicated to the Agency which will in turn communicate the information to the railway police sub-inspector charged with surveillance work and the maintenance of the original history sheet of the criminal. (4) When two or more offenders are jointly convicted of committing one and the same offence and when there is reason to believe that they acted in concert, cross references shall be inserted in the remarks column of the register, drawing attention to the fact. (5) When a convict has been classed ‘‘P.R.’’ under the rules in the Police Finger Print Bureau Manual the letters ‘‘P.R.’’ and a general description of the convict, giving age, colour of hair and eyes, marks, scars, peculiarities of speech and gait, as endorsed on his ‘‘P.R.’’ slip, shall be entered in column 3. (6) When a person is reconvicted, the fresh entry shall bear the same serial number in column 1 as the previous conviction, and the number of the conviction shall be entered below it, in the form of a fraction, e.g., 16/3 signifies the third conviction of the person originally entered at serial number 16. The serial number allotted to a convict shall be a permanent one, just as a constabulary number is permanent. In the remarks column (column 11) of each re-conviction entry shall be entered references to the number, offence and page of entry of previous convictions. Illustration When the reconviction of a person having six previous convictions is made, the entry in column 11 shall be of the following nature - ‘‘3791⁄3; 4573 and 6 3 and 9- ; 110 Code of Crimi-
nal Procedure 2 and 4 3 9 Ξ 78 5 8 ". Here the first figure refers to the nature of the offence the numerator to the serial number of the conviction, and the denominator to the page of the register. (7) Each entry shall be signed by the officer in charge of the police station personally, the conviction stip being retained till this has been done. At every inspection of a police station by a gazetted officer, the conviction register shall be produced and the inspecting officer shall attest every entry made since the last inspection, recording orders in column 11 regarding any action, such as the opening history sheet, which he may require to be taken. The inspecting officer shall also assure himself that orders given at previous inspections have been complied with, and shall erase or transfer the names of convicts, who are shown to his satisfaction to have died or permanently changed their residence. When the name of a deceased convicted is erased, a reference shall, if possible, be given to the entry regarding his death in register No. XV. 

Rule 22.61 22.61 Register Nos. X, X(A) and X(B). - The surveillance register shall be maintained in accordance with the orders contained in rules 23.4, 23.5 and 23.16. Register Nos. X(A), and (B) shall be destroyed two years after the dates of last entries.

Rule 22.62 22.62. Register No. XI. - An index to history sheets and personal files will be maintained in forms 23.14(1)-A and 23.14(1)-B. 

Rule 22.63 22.63. Register Nos. XII and XII(A). - The registers of information sheets shall be maintained in the form and subject to the orders contained in rule 23.17. These registers shall be destroyed seven years after the despatch or receipt of the last sheet. 

Rule 22.64 22.64. Register No. XIII Minute book for gazetted officers. - (1) This is a blank book of foolscap size in which shall be entered the dates of all inspections and any matters requiring the attention of the officer in charge of the police station which have not been entered in the inspection report. Inspecting officers shall satisfy themselves that old volumes, of this register, which form a valuable record of the past history of the police station, are intact. (2) Notes should be made in this register of matters permanently affecting the conditions of the police station, e.g., changes in police station or jail boundaries; imposition and removal of additional police posts; construction of new buildings, etc. (3) The register is a confidential and privileged record; with the exception of gazetted police officers, no one except the District Magistrate, and a Sub-Divisional Officer specifically authorised under rule 1.20, may enter remarks in it or examine it. 

Rule 22.65 22.65. No XIV-File Book of inspection reports. - A file book shall be maintained for the record of gazetted officers’ inspection reports, Covers of standard pattern, in which reports can be kept without risk of damage, are obtainable through the annual indent for departmental forms (vide rule 11.42). An index of inspection reports shall be maintained on the inside of the front cover.

 Rule 22.66 22.66. Register No. XV. Vital Statistics. - (1) These registers are provided by District Boards and Municipal Committees and are compiled from the figures recorded in the registers of vital statistics which are supplied to village watchmen who bring their reg
isters for inspection to the police station at prescribed intervals. The registers supplied to village watchmen are also provided by local bodies on application by the police. (2) Copies of the death register and abstracts of the information contained in the birth register shall be submitted fortnightly in prescribed form by each police station to the Superintendent who shall counter-sign such copies of abstracts and forward them to the Civil Surgeon. (3) All entries in the registers and in such copies and abstract relating to deaths from cholera or plague shall be made in red ink. (4) The vital statistics of each town containing 3,000 or more inhabitants shall be recorded and report separately under the name of the town. (5) Birth and death registers shall be retained at the police station for one year after the date of the last entry and shall then be sent to the Civil Surgeon for record. Village registers of vital statistics shall be retained by village watchmen for two years after the date of the last entry and shall then be sent to the police station for transmission to the Civil Surgeon for record. (6) Police station clerks, who maintain the registers of vital statistics, shall be granted an allowance of Re. 10 per mensem. (7) If there is reason to believe that a village watchman is neglecting to report the births and deaths of his village correctly, the officer in charge of the police station shall take steps to find out if he has been guilty of negligence and, if so, shall report the matter to the District Magistrate through the Superintendent. (8) Further instructions regarding vital statistics are contained in the Punjab Medical Manual. 

Rule 22. 67 22. 67. Register No. XVI. - This register shall contain 200 pages which will be divided into four parts as follows :- Part I. - List of village watchmen in the station jurisdiction, with the days fixed for their attendance at the police station, in the Form No. 22.67(a). Part II. - List of police officers attached to the police station with the dates of their appointment and transfer, in the Form No 22.67(b). Part III. - Register of all Government property in use at the police station in form 5.16(1). A printed list of the various kinds of articles supplied to police stations will be sent out to all police stations before the 15th March and 15th September. This list will be completed (as regards the numbers of each article on charge) from the balances in Part III of this register and will be submitted every halfyear to the reserve inspector or Lines officer before the 31st March and 30th September. A note will be attached explaining all changes from the list last submitted quoting the dates of and the authority for all receipts, transfers, destruction or other disposal of property. Part IV. - List of all land in the police station jurisdiction which is Government property in the possession of the police in accordance with rule 3.3(2). The dimensions, area, locality, boundaries and boundary pillars of any place of worship or praying platform situated on police land shall be entered in this register. Such entries must correspond with the permanent record maintained at headquarters under rule 3.3(2). 

Rule 22.68 22.68. Register No. XVII. - (1) This register shall be maintained in separate pars as follows :- Part I. - List of Arms Act Licenses; sub-divided int
22.68(a)(1), (a)(2), (a)(3), (a)(4) and (a)(5); in the Kangra District, a sixth part in form 22.68 (a)(6) shall also be maintained. Part II. - List of licenses under the Excise Laws in Form 22.68(b). Part III. - List of licenses under the Explosives Act in Form 22.68(c). Part IV. - List of licenses under the Petroleum Act in Form 22.68(d). Parv V. - List of licenses under the Pensions Act, in Form 22.68(e). Part VI. - List of sarais registered under the Sarais Act, in Form 26.68(f). Parts I to V, except Form 22.68(a)(4), may be destroyed one year after the expiration of the period for which the licenses were granted. When the existing Part VI is filled up, all uncancelled entries shall be transcribed in a new register and the old one destroyed. (2) Powers and duties of police officers under the Acts mentioned in sub-rule (1) are given in Appendix 22.68(2). 

Rule 22.69 22.69. Register No. XVIII. - A receipt book in Form 22.69 shall be maintained in which shall be entered a descriptive list in triplicate of all arms, ammunition or military stores deposited in, or seized and brought to, the police station when such seizure is not otherwise reported. The form shall be made out by the carbon copying process. One copy shall be affixed to the weapon or articles, and the duplicate shall be given to the depositor. This book shall be destroyed five years after the date of the last entry.

 Rule 22.70 22.70. Register No. XIX. - This register shall be maintained in Form 22.70. With the exception of articles already included in register No. XVI every article placed in the store-room shall be entered in this register and the removal of any such article shall be noted in the appropriate column. The register may be destroyed three years after the date of the last entry. 

Rule 22.71 22.71. Register No. XX. Accounts. - This register shall be maintained in forms 10.52(a) and (b). (1) A cash account shall be kept of all receipts and expenditure other than those in connection with the cattle-pound. This account shall be kept separately in two parts as follows :- (a) Other moneys, such as receipt and disbursement of pay, travelling allowance, etc. (b) Permanent advance. (2) The account shall be balanced daily at the time fixed for the daily diary to close. (3) At the end of the month any expenditure from (sic) been pending for over a month, shall be specially the permanent advance, the recovery of which has detailed. (4) If the permanent advance becomes exhausted and further expenditure has to be incurred, the minus balance shall be shown in red ink. Such minus balance shall be shown also in the daily diary. Gazetted officers shall ensure that such entries in diaries are specially brought to their notice so that prompt measures may be taken to place the account in credit and to deal with those responsible for delay in the refund of advances. (5) The purpose and principles of permanent advances are detailed in rule 10.105.
The method of recovery of expenditure on account of diet money, etc., is given in rules 26.27 and 27.28. (6) The officer-in-charge of the police station shall personally check the correctness of the cash account once a month and certify over his own signature in the register that he has done so. 

Rule 22.72 22.72. Register No. XXI. - A bound book of road certificates in Form 10.17 containing sufficient certificates in duplicate to last for three months, shall be issued to each police station as required. Each certificate, both office copy and duplicate, shall be given an annual serial number for each police station and, when returned receipted, the copy issued or the receipt in lieu thereof shall be pasted on to the place from which the copy issued was taken. Each book shall be destroyed when the last certificate therein is three years old.

 Rule 22.73 22.73. Register No. XXII. - (1) Printed receipt books in Form 10.14(1) each containing 100 receipt forms in duplicate shall be issued to each police station. (2) The pages of such books shall have printed serial numbers office copies and duplicates having the same numbers and only one such book shall be in use at a time. (3) It shall be the duty of the station clerk to count and stamp with station seal the receipts in the book before bringing it into use. Any receipt missing or bearing a wrong printed page number shall, before the book is brought into use, be brought to the notice of the officer in charge of the police station and a report entered in the daily diary. (4) For all sums of money received in a police station, whether in cash or otherwise on any account whatever, a receipt from this book shall be issued to the remitting party under the signature of the officer in charge of the police station or the station clerk. The officer signing the receipt shall satisfy himself that necessary entry has been made in the cash account which shall be duly attested under his initials at the same time. (5) The road certificate, if any, received with the money, shall be pasted in place of the receipt issued in the receiving police station. The receipt issued in lieu thereof shall be pasted in the remitting office in place of the road certificate issued. Note. - A road certificate is only an acknowledgement and not a receipt (Rule 10.14(4)). 

Rule 22.74 22.74. Register No. XXIII. - The Police Gazette and the Criminal Intelligence Gazette will be neatly filed in cardboard covers immediately on receipt. All orders contained in the Gazette, affecting the officers of the police station as a whole or any individual officer, shall be announced at the first roll-call held after the receipt of the Gazette. - vide rule 22.11. Gazetted officers will see at inspections that these rules are carefully followed and that all orders, etc. in the Gazette are properly dealt with. 

Rule 22.75 22.75. Register No. XXIV. - All copies of Police Rules must be kept up-to- date and gazetted officers shall see that this is done as soon as correction slips are received from the press. 

Rule 22.76 22.76. Register No. XXV. - A blank register of foolscap size shall be maintained in every police station, in which the officer in charge of the police station, on handing over charge on permanent transfer, shall record a confidential charge note for the assistance of his successor. This note should not recapitulate matter which is already on record in Part

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